Welcome to the Clermont County Recorder’s Office. I hope this web site will provide you with a better understanding of the responsibilities, services, and public records maintained in our office. Our public records CountyFusion Search Website will give you access to the records available online. Records unavailable online can be accessed by visiting our office located at 101 East Main Street in Batavia, Ohio. The professional, dedicated staff of the Recorder’s Office will be glad to assist you by phone or during your office visit.
Our goal is to provide the public with accurate records that are easily accessible and made available using the most affordable technology. We continually strive to improve and maintain excellence in record preservation for Clermont County.
The Clermont County Recorder’s Office has seen recent increase in calls regarding the cost for obtaining a “certified” copy of a property owner’s deed. Property owners are receiving letters from private companies offering their services to obtain a certified copy of their deed for them at cost of $80.00 or more. These companies are getting public information from property transfers. They ARE NOT attached to any government agency although some of the company names would lead you to believe they were.
All property deeds are public information. As county recorder, I would like to let you know the true cost for you to receive your deed, mortgage any other document recorded in our office. The fee for a copy of a document is $2.00 per page and $1.00 for the certification. The average deed consists of three pages and the dollar charge for certification will cost you a total of $7.00. Quite a difference in cost for these companies that want to charge you $80.00 to $90.00 for the same exact thing they are getting from our office. The staff of the Recorder’s Office will do this while you wait. It should take five to ten minutes of your time. You may also request a copy by mail by sending in the correct fees and a self- addressed stamped envelope for your document to be returned to you. You may also print out a copy directly from our CountyFusion Website.
If you have any questions regarding this please contact our office at (513) 732-7236. Our office hours are Monday through Friday, from 8:00 am until 4:30 pm.
Clermont County Tax Map Department will be relocating to:
Clermont County Engineer’s Office
2381 Clermont Center Drive
Batavia, Ohio 45103
Deeds can still be presented for transfer by visiting each office individually and obtaining approvals.
You can still have your legal documents approved in person at the Tax Map Office. Be sure to visit their new location.
For your convenience, we now offer a new electronic workflow for processing transfers. You can bring your documents directly to the Recorder’s Office and wait a short period of time for them to be routed through Tax Map and the Auditor electronically.
Documents can still be mailed in for processing. The documents will be processed internally between the Map Office, Auditor’s Office and the Recorder’s Office through an electronic work flow system.
Another option is to sign up with one of the four approved e-file companies and submit your documents electronically. This process has been used in the Recorder’s Office since 2010 and accounts for about 65% of all documents recorded in the Clermont County Recorder’s Office. This process is efficient, cost effective, and has the recorded document back to the submitter on the same day.
Approved E-File Vendors:
*Plats / Splits will start with the Tax Map Office at the new location on Clermont Center Drive.*