Welcome to the Clermont County Recorder’s Office. I hope this web site will provide you with a better understanding of the responsibilities, services, and public records maintained in our office. Our public records CountyFusion Search Website will give you access to the records available online. Records unavailable online can be accessed by visiting our office located at 101 East Main Street in Batavia, Ohio. The professional, dedicated staff of the Recorder’s Office will be glad to assist you by phone or during your office visit.
Our goal is to provide the public with accurate records that are easily accessible and made available using the most affordable technology. We continually strive to improve and maintain excellence in record preservation for Clermont County.
Deborah Hall Clepper
Clermont County Recorder
Clermont County Recorder, Deborah Clepper, and the Ohio Recorders’ Association (ORA) urges Veterans to be aware of companies targeting Military Veterans who are being charged for services that are available for free. Companies are currently soliciting veterans in Ohio to purchase a copy of their DD214 form for a fee ranging from $79 to $99. While this practice may be legal, Deborah Clepper and other County Recorders across Ohio want to ensure that Veterans are informed about the free services they are entitled to.
Veterans can obtain a free copy of their military records through their local Veteran’s Service Commission as well as record their DD214 at their local County Recorder’s office at no charge. The DD214 form is essential for veterans to access benefits like VA loans, disability compensation, and reduced medical costs. In recent months, Recorders offices across Ohio have received DD214 forms (paid for by veterans) from companies through the mail, along with a limited Power of Attorney granting the Recorder the authority to file both documents on behalf of the veteran.
To safeguard veterans from unnecessary fees and inform the public, the ORA is working to promote awareness among Veterans about these practices. Furthermore, the ORA is currently looking into potential legislation aimed at regulating companies that mandate the disclosure of the availability of these services at no charge.
Veterans can request a copy of their DD214 at The National Archives website below:
https://www.archives.gov/veterans/military-service-records
You may also call to make an appointment with:
| Clermont County Veterans Services 76 S. Riverside Drive Heritage Building 3rd Floor Batavia, OH 45103 FAX: 513-732-7363 |
For more information or assistance, please contact the Clermont County Recorder’s Office at:
(513) 732-7236 or the Clermont County Veterans Service Commission at (513) 732-7363.
On February 15, 2023, Attorney General Yost announced that he has filed suit to stop MV Realty, a Florida based firm, from preying upon Ohioans through illegal real estate contracts.
MV Realty holds itself out as a financial lifeline, offering homeowners $300-$5000 in exchange for an illegal forty year listing agreement.
“My office became aware of this practice in September of last year and made an immediate report to the Attorney General’s consumer protection division. We followed up in December in response to an advisory opinion request that had been submitted to the Attorney General. Today, we see the result of the diligence of my staff and attorneys and the tireless legal work of the Attorney General and his team. I also want to express personal thanks to Clermont County Recorder Debbie Clepper and her team for bringing this issue to our attention. Without her attentiveness, we would not have known of this issue,” said Prosecutor Tekulve.
If you have been affected by a contract with MV Realty, you may file a complaint with the Division of Real Estate and Professional Licensing at this website: https://com.ohio.gov/divisions-and-programs/real-estate-and-professional-licensing/file-a-complaint-real-estate/re-salesperson-re-broker-complaint
Effective April 29th, 2022, we will begin collecting $4.00 for each margin reference to any document recorded with the Recorder’s Office. This only applies to documents with the standard fee of $34.00 for the first two pages and $8 for each additional page.
Effective 1/1/2022, in accordance with O.R.C. Section 317.08, plat recordings will now be filed with all other documents in the “Official Records” series. Plats were previously filed in their own document series known as “Plat Cabinet”. Any plats filed before this date can still be found using their old record series identifiers.
*FOR IMMEDIATE RELEASE*
NOTICE OF STATEWIDE RECORDING FEE CHANGES DUE TO LEGISLATIVE ACTION
Effective October 17, 2019, statewide recording fees for most documents will increase by $6.00 due to the enactment of HB 166 state budget legislation. The new recording fee for the first two pages will be $34.00 (previously $28.00). Each additional page remains the same as current law at $8.00. Half of all recording fees collected are required to be submitted to the state and credited to the Ohio Housing Trust Fund.
Sample Recording Fee Table Effective October 17, 2019. Click here to view the updated Fee Schedule.
| Number of Pages | Recording Fee* |
| 1-2 Pages | $34.00 |
| 3 Pages | $42.00 |
| 4 Pages | $50.00 |
| 5 Pages | $58.00 |
| 6 Pages | $66.00 |
| 7 Pages | $74.00 |
| 8 Pages | $82.00 |
| 9 Pages | $90.00 |
| 10 Pages | $98.00 |
* Standardization guidelines still apply.
Additional Information: Ohio Revised Code 317.32 & 317.36
An online tool to help combat property fraud is now available through the Clermont County Recorder’s Office.
Q: What is FraudSleuth?
A: FraudSleuth is an online tool powered by Kofile Technologies to help protect property owners against possible fraudulent activity. Similar to credit monitoring services, FraudSleuth can now automatically alert users when a document is recorded in their name.
This FREE tool is provided to all citizens through the Clermont County Recorder’s Office. Users can run a simple name search to see what documents are currently recorded within the Clermont County Recorder’s Office containing their information. A new feature of the tool allows citizens to set up name profile(s) and receive automatic email alerts if a document is recorded that matches their profile information. This allows citizens to be involved and help combat possible fraud. Citizens can utilize the information to then contact the proper authorities.
Anyone can sign up for this service on our website www.recorder.clermontcountyohio.gov/search. You will have to create an account AND set up at least 1 FraudSleuth name profile in order to start receiving email alerts. The system will only alert you of documents recorded in your name starting from the date that the profile was actually created. Instructions on how to fully utilize FraudSleuth can be found here.
Note: Please be aware that there may be other property owners in Clermont County with the same name. A notification simply alerts you whenever a document is filed containing a certain name. It does not necessarily indicate that fraud has been committed. If you have questions or suspect fraudulent activity, please call our office at 513-732-7236 or email recorder@clermontcountyohio.gov and we can help guide you to the proper agency.
Effective July 29, 2019
Clermont County Tax Map Department will be relocating to:
Clermont County Engineer’s Office
2381 Clermont Center Drive
Batavia, Ohio 45103
(513) 732-7370
Approved E-File Vendors:
Simplifile
CSC
Indecomm
EPN
*Plats / Splits will start with the Tax Map Office at the new location on Clermont Center Drive.*