April 9, 2024

Protecting Ohio’s Veterans: Clermont County Recorder, Deborah Clepper, Encourages Veterans to be Aware of the Free Services They are Entitled to…

Clermont County Recorder, Deborah Clepper, and the Ohio Recorders’ Association (ORA) urges Veterans to be aware of companies targeting Military Veterans who are being charged for services that are available for free. Companies are currently soliciting veterans in Ohio to purchase a copy of their DD214 form for a fee ranging from $79 to $99. While this practice may be legal, Deborah Clepper and other County Recorders across Ohio want to ensure that Veterans are informed about the free services they are entitled to.

Veterans can obtain a free copy of their military records through their local Veteran’s Service Commission as well as record their DD214 at their local County Recorder’s office at no charge. The DD214 form is essential for veterans to access benefits like VA loans, disability compensation, and reduced medical costs. In recent months, Recorders offices across Ohio have received DD214 forms (paid for by veterans) from companies through the mail, along with a limited Power of Attorney granting the Recorder the authority to file both documents on behalf of the veteran.

To safeguard veterans from unnecessary fees and inform the public, the ORA is working to promote awareness among Veterans about these practices. Furthermore, the ORA is currently looking into potential legislation aimed at regulating companies that mandate the disclosure of the availability of these services at no charge.

Veterans can request a copy of their DD214 at The National Archives website below:

https://www.archives.gov/veterans/military-service-records

You may also call to make an appointment with:

Clermont County Veterans Services
76 S. Riverside Drive Heritage Building 3rd Floor
Batavia, OH 45103
FAX: 513-732-7363

For more information or assistance, please contact the Clermont County Recorder’s Office at:
(513) 732-7236 or the Clermont County Veterans Service Commission at (513) 732-7363.

Posted in: Press Release
April 15, 2022

Notice of Statewide Recording Fee Changes Due to Legislative Action – Document References

*FOR IMMEDIATE RELEASE* 

NOTICE OF STATEWIDE RECORDING FEE CHANGES DUE TO LEGISLATIVE ACTION

Fee Increase Pursuant to Ohio revised Code 317.32  

 

Effective April 29th, 2022, we will begin collecting $4.00 for each margin reference to any document recorded with the Recorder’s Office. This only applies to documents with the standard fee of $34.00 for the first two pages and $8 for each additional page.

Posted in: Press Release
January 13, 2022

Notice Regarding Plat Recording Changes

Effective 1/1/2022, in accordance with O.R.C. Section 317.08, plat recordings will now be filed with all other documents in the “Official Records” series. Plats were previously filed in their own document series known as “Plat Cabinet”. Any plats filed before this date can still be found using their old record series identifiers. 

Posted in: Press Release
August 28, 2019

Notice of Statewide Recording Fee Changes Due to Legislative Action

*FOR IMMEDIATE RELEASE* 

NOTICE OF STATEWIDE RECORDING FEE CHANGES DUE TO LEGISLATIVE ACTION  

Effective October 17, 2019, statewide recording fees for most documents will increase by $6.00 due to the enactment of HB 166 state budget legislation. The new recording fee for the first two pages will be $34.00 (previously $28.00). Each additional page remains the same as current law at $8.00. Half of all recording fees collected are required to be submitted to the state and credited to the Ohio Housing Trust Fund.

Sample Recording Fee Table Effective October 17, 2019. Click here to view the updated Fee Schedule.

 

Number of Pages Recording Fee*
1-2 Pages $34.00
3 Pages $42.00
4 Pages $50.00
5 Pages $58.00
6 Pages $66.00
7 Pages $74.00
8 Pages $82.00
9 Pages $90.00
10 Pages $98.00

 

* Standardization guidelines still apply. 

Additional Information: Ohio Revised Code 317.32 & 317.36

Posted in: Press Release
August 20, 2019

Introducing FraudSleuth

An online tool to help combat property fraud is now available through the Clermont County Recorder’s Office. 

Q: What is FraudSleuth?

A: FraudSleuth is an online tool powered by Kofile Technologies to help protect property owners against possible fraudulent activity. Similar to credit monitoring services, FraudSleuth can now automatically alert users when a document is recorded in their name.

This FREE tool is provided to all citizens through the Clermont County Recorder’s Office. Users can run a simple name search to see what documents are currently recorded within the Clermont County Recorder’s Office containing their information. A new feature of the tool allows citizens to set up name profile(s) and receive automatic email alerts if a document is recorded that matches their profile information. This allows citizens to be involved and help combat possible fraud. Citizens can utilize the information to then contact the proper authorities.

Anyone can sign up for this service on our website www.recorder.clermontcountyohio.gov/search. You will have to create an account AND set up at least 1 FraudSleuth name profile in order to start receiving email alerts. The system will only alert you of documents recorded in your name starting from the date that the profile was actually created. Instructions on how to fully utilize FraudSleuth can be found here.

Note: Please be aware that there may be other property owners in Clermont County with the same name. A notification simply alerts you whenever a document is filed containing a certain name. It does not necessarily indicate that fraud has been committed. If you have questions or suspect fraudulent activity, please call our office at 513-732-7236 or email recorder@clermontcountyohio.gov and we can help guide you to the proper agency.

July 29, 2019

Tax Map Office Relocation

Effective July 29, 2019

Clermont County Tax Map Department will be relocating to:

Clermont County Engineer’s Office

2381 Clermont Center Drive

Batavia, Ohio 45103

(513) 732-7370

  • Deeds can still be presented for transfer by visiting each office individually and obtaining approvals.
      • You can still have your legal documents approved in person at the Tax Map Office. Be sure to visit their new location.
  • For your convenience, we now offer a new electronic workflow for processing transfers. You can bring your documents directly to the Recorder’s Office and wait a short period of time for them to be routed through Tax Map and the Auditor electronically.
  • Documents can still be mailed in for processing. The documents will be processed internally between the Map Office, Auditor’s Office and the Recorder’s Office through an electronic work flow system.
  • Another option is to sign up with one of the four approved e-file companies and submit your documents electronically. This process has been used in the Recorder’s Office since 2010 and accounts for about 65% of all documents recorded in the Clermont County Recorder’s Office. This process is efficient, cost effective, and has the recorded document back to the submitter on the same day.

Approved E-File Vendors:

Simplifile

CSC

Indecomm

EPN

 

*Plats / Splits will start with the Tax Map Office at the new location on Clermont Center Drive.*

Posted in: Press Release