Office hours for recording documents are from 8:00 to 4:00. Documents for recording can be presented in person, e-filed, mailed or dropped off. Be sure to include checks for exact payment amounts, your contact information and an envelope for return. There are labeled drop boxes located in the front and back lobbies on the first floor of our building at:
Clermont County Recorder’s Office
101 East Main Street
Batavia, OH 45103
We encourage the use of E-Filing during this time as it is the quickest and easiest way to process recordings. We will update this page and our CountyFusion site with more information as it is made available.
Welcome to the Clermont County Recorder’s Office. I hope this web site will provide you with a better understanding of the responsibilities, services, and public records maintained in our office. Our public records CountyFusion Search Website will give you access to the records available online. Records unavailable online can be accessed by visiting our office located at 101 East Main Street in Batavia, Ohio. The professional, dedicated staff of the Recorder’s Office will be glad to assist you by phone or during your office visit.
Our goal is to provide the public with accurate records that are easily accessible and made available using the most affordable technology. We continually strive to improve and maintain excellence in record preservation for Clermont County.
The Clermont County Recorder’s Office has seen recent increase in calls regarding the cost for obtaining a “certified” copy of a property owner’s deed. Property owners are receiving letters from private companies offering their services to obtain a certified copy of their deed for them at cost of $80.00 or more. These companies are getting public information from property transfers. They ARE NOT attached to any government agency although some of the company names would lead you to believe they were.
All property deeds are public information. As county recorder, I would like to let you know the true cost for you to receive your deed, mortgage any other document recorded in our office. The fee for a copy of a document is $2.00 per page and $1.00 for the certification. The average deed consists of three pages and the dollar charge for certification will cost you a total of $7.00. Quite a difference in cost for these companies that want to charge you $80.00 to $90.00 for the same exact thing they are getting from our office. The staff of the Recorder’s Office will do this while you wait. It should take five to ten minutes of your time. You may also request a copy by mail by sending in the correct fees and a self- addressed stamped envelope for your document to be returned to you. You may also print out a copy directly from our CountyFusion Website.
If you have any questions regarding this please contact our office at (513) 732-7236. Our office hours are Monday through Friday, from 8:00 am until 4:30 pm.