Documents can now be submitted to the Clermont County Recorder’s Office electronically instead of the conventional method of paper documents. We now have the ability to receive your documents electronically (e-filing or e-recording) through our Submitter Service Provider, making the process of document recording faster and more efficient than ever before.
How does it work?
- An account must be set up with our Service Provider, Erxchange. To become an e-filer, please contact Erxchange at www.erxchange.com. This web site will provide the information you need to become an e-filer.
- Recording fees and transaction fees are paid through ACH (Automated Clearing House) payments set up through Erxchange.
- The transmitted documents are checked by office staff and either recorded or rejected. Once the document is recorded, it is available to the public for viewing. The originator will receive confirmation when the document has been successfully recorded. Recording information will be electronically affixed permanently to the image. You can now print, fax, or e-mail the recorded document.
- All documents must meet our office and state requirements. Erxchange retains a copy of our standards and policies for e-recording. If a document cannot be recorded, an immediate rejection notice is sent. The documents will be returned to the originator to be corrected and resubmitted.
- Documents presented for e-recording to the Clermont County Recorder’s Office will be processed between the hours of 8:30 a.m. and 3:30 p.m., Monday through Friday, Documents received after 3:30 p.m. will be processed the following business day. Documents transmitted when the office is closed will be processed the next business day.
Document Types Accepted for e-recording.
The majority of the documents recorded in the Recorder’s Office can now be e-filed. This includes conveyance documents that need to be processed through the County Tax Map and Auditor’s Real Estate Departments. The documents are routed electronically to the other departments and are either accepted or rejected. The approved documents will be stamped electronically and forwarded to our office for recording. Some documents that cannot be e-recorded are:
- Court Documents and documents requiring certified stamped copies
- Military Discharges (DD214’s)