There are three ways that you can get a copy of your deed, mortgage or other documents on file in our office.
Stop in and see us. We will locate your documents and make you copies. Copies are 10 cents if printed off the computer, $0.25 per page if we have to pull the book.
Send us a written request. You can mail us a request along with the correct fee and a self-addressed stamped envelope. We will mail your copy back to you in the envelope provided. All mail in copies are $2.00 per page.
Search our web site. Documents recorded from 1980 to the present are available on our web site.
Checks for recordings and copies should be made payable to the Clermont County Treasurer.
Yes, we accept credit cards. They are subject to a convenience fee of 2.5% or a minimum of $2.00.
Unlike a car title, your deed is not held by our office or the bank until you pay off your mortgage. You should have received the original deed shortly after your closing. If you did not receive it or have misplaced it, we can always make a copy for you.
In order to add a person to your deed or change a name, you will need to have a new deed prepared. Our office does not prepare documents; we only record them. We always suggest that you contact an attorney to have a new deed prepared.
After you pay your mortgage off, your bank will send us a Satisfaction or Release of Mortgage. This document is recorded in our office and cross-referenced against the original mortgage.
If you do not receive a copy of your Satisfaction or Release, we can provide a copy for you.
To search real estate documents that have been recorded since 1980, visit our online search.
If you do not know who owns the property or only have the parcel number, you will want to start at the Clermont County Auditor’s Office.
We record documents Monday through Friday, 8:00am - 4:00pm. Just bring in the document with the appropriate recording fee and we will get it recorded.
Your property taxes are paid to the Clermont County Treasurer.
Phone: 513-732-7254
Website: Clermont County Treasurer's Office
Clermont County Public Health can issue State of Ohio birth or death records.
Phone: 513-732-7499
Website: Birth and Death Certificates - Clermont County Public Health
Military Discharges or DD214's that were presented to our office by the Veteran for recording are not Public Record.
Military discharges have restricted public access. ORC 317.24 allows authorized parties to request copies of recorded military discharges. Proper identification MUST be presented to view and receive copies.
Authorized parties include the Veteran, a County Veterans Service Officer, an individual with Power of Attorney for the Veteran, the Executor of the Veteran's Estate, or a funeral home director.
Copies of DD214's must be requested at the Clermont County Recorder's Office by an authorized individual.
If you have lost your DD214 and have never recorded it, the Clermont County Veterans Service Commission can direct you in obtaining a copy. The office is located in Batavia with certified Veteran Service Officers accredited with the Department of Veterans Affairs (VA) available to assist with receiving your DD214, Military Service Information and Medical Records.
Phone: 513-732-7363
Website: Veterans Affairs Benefits - Clermont County Veterans Services
Our office only records plats of condominiums, subdivision and city lots. Copies of recorded plats are available online via the Recorder’s Document Search. If you require assistance, our staff is happy to help you obtain a copy of your plat.
If your property is acreage and has not been assigned a lot number, you will need to obtain a copy of the tax map survey plat from the Clermont County Engineer's Office. These surveys are also available online via the Auditor’s Property Search.
The Clermont County Sheriff maintains a list of scheduled auctions for foreclosures and tax sales.
Phone: 513-732-7087
The Clerk of Courts files the foreclosure suit in their office. You can search the property owner’s name in Case Access.
Phone: 513-732-7560
Website: Common Pleas Case Access - Clermont County Courts
Marriage License Records are maintained by Probate Court.
Phone: 513-732-8183
Website: Marriage License - Probate Court