Welcome to the Clermont County Recorder’s Office. I hope this web site will provide you with a better understanding of the responsibilities, services, and public records maintained in our office. Our public records CountyFusion Search Website will give you access to the records available online. Records unavailable online can be accessed by visiting our office located at 101 East Main Street in Batavia, Ohio. The professional, dedicated staff of the Recorder’s Office will be glad to assist you by phone or during your office visit.
Our goal is to provide the public with accurate records that are easily accessible and made available using the most affordable technology. We continually strive to improve and maintain excellence in record preservation for Clermont County.
The Clermont County Recorder’s Office has seen recent increase in calls regarding the cost for obtaining a “certified” copy of a property owner’s deed. Property owners are receiving letters from private companies offering their services to obtain a certified copy of their deed for them at cost of $80.00 or more. These companies are getting public information from property transfers. They ARE NOT attached to any government agency although some of the company names would lead you to believe they were.
All property deeds are public information. As county recorder, I would like to let you know the true cost for you to receive your deed, mortgage any other document recorded in our office. The fee for a copy of a document is $2.00 per page and $1.00 for the certification. The average deed consists of three pages and the dollar charge for certification will cost you a total of $7.00. Quite a difference in cost for these companies that want to charge you $80.00 to $90.00 for the same exact thing they are getting from our office. The staff of the Recorder’s Office will do this while you wait. It should take five to ten minutes of your time. You may also request a copy by mail by sending in the correct fees and a self- addressed stamped envelope for your document to be returned to you. You may also print out a copy directly from our CountyFusion Website.
If you have any questions regarding this please contact our office at (513) 732-7236. Our office hours are Monday through Friday, from 8:00 am until 4:30 pm.
Documents can now be submitted to the Clermont County Recorder’s Office electronically instead of the conventional method of paper documents. We have the ability to receive your documents electronically (e-filing or e-recording) through our Submitter Service Provider, making the process of document recording faster and more efficient than ever before.
How does it work?
An account must be set up with one of our accepted E-Recording Partners in order to submit documents electronically. Below is a list of our approved partner companies. To get started, click a company name below to visit their website and get signed up.
Recording fees and transaction fees are paid through ACH (Automated Clearing House) payments.
The transmitted documents are checked by office staff and either recorded or rejected. Once the document is recorded, it is available to the public for viewing. The originator will receive confirmation when the document has been successfully recorded. Recording information will be electronically affixed permanently to the image. You can now print, fax, or e-mail the recorded document.
All documents must meet our office and state requirements. Our approved partners retain a copy of our standards and policies for e-recording. If a document cannot be recorded, an immediate rejection notice is sent. The documents will be returned to the originator to be corrected and resubmitted.
Documents presented for e-recording to the Clermont County Recorder’s Office will be processed between the hours of 8:30 a.m. and 3:30 p.m., Monday through Friday, Documents received after 3:30 p.m. will be processed the following business day. Documents transmitted when the office is closed will be processed the next business day.
Document Types Accepted for e-recording.
The majority of the documents recorded in the Recorder’s Office can now be e-filed. This includes conveyance documents that need to be processed through the County Tax Map and Auditor’s Real Estate Departments. The documents are routed electronically to the other departments and are either accepted or rejected. The approved documents will be stamped electronically and forwarded to our office for recording. Some documents that cannot be e-recorded are: