Welcome to the Clermont County Recorder’s Office. I hope this web site will provide you with a better understanding of the responsibilities, services, and public records maintained in our office. Our public records CountyFusion Search Website will give you access to the records available online. Records unavailable online can be accessed by visiting our office located at 101 East Main Street in Batavia, Ohio. The professional, dedicated staff of the Recorder’s Office will be glad to assist you by phone or during your office visit.
Our goal is to provide the public with accurate records that are easily accessible and made available using the most affordable technology. We continually strive to improve and maintain excellence in record preservation for Clermont County.
Deborah Hall Clepper
Clermont County Recorder
Q. What is a PDF file
A. A universal file format that preserves the fonts, formatting, colors, and graphics of any source document, regardless of the application and platform used to create it. PDF files are compact and can be shared, viewed, navigated, and printed using free Adobe Acrobat® Reader® software, downloadable from the Adobe Downloads Page.
You will find some files below that we hope will be helpful to you. Click on the link below the description to download the file to your computer or you may pick the print option. This way you can print the file and if needed fill it in by hand. Please contact the Recorder’s Office with your questions.
NOTICE: The materials available on this website are for informational purposes only. Please consult a professional for a better understanding and the correct use of the material here.
Documents executed outside the United State or in a language other than English must have an English translation attached and a Certificate of Translator completed and attached to the document. The certificate state the the translator is competent and the translation is accurate. Click here for a Certificate of Translator.
The base fee for recording a document is determined by the number of pages in that document. The fee chart has pre-calculated the fees for documents from 1 page to 50 pages. To calculate the fee for documents in excess of 50 pages please use our online fee calculator, click here to use the calculator. Click here to see the Fee Chart.
Effective July 1, 2009 Ohio Revised Code 317.114 created standardization guidelines for documents that are recorded. Plats, DD214’s (Military Discharge), documents generated by a taxing authority and documents executed prior to the effective date do not have to meet these standards. This law requires a twenty dollar additional charge should a document not meet the standards. This document is a representative template, not actual size. Click here for the Standardization Guidelines template.
Ohio Revised Code 5302.221(C) states: A county recorder shall obtain a properly completed form prescribed under division (B) of this section from the beneficiary of a transfer on death designation affidavit or the beneficiary’s representative and send a copy of the form to the administrator of the Medicaid estate recovery program before recording the transfer of the real property or interest in the real property under section 5302.222 of the Revised Code.
The Ohio Department of Jobs and Family Services has developed the required form in the above mentioned statute. The form is called Notice of Medicaid Estate Recovery of Pending Transfer of Property by Transfer on Death Deed or DJFS07408 form. Click here for the DJFS07408 form.
Ohio Revised Code 317.41 states: A county recorder, upon request, may distribute to any person free of charge a copy of the printed form of the declaration described in section 2133.07 of the Revised Code and a copy of the printed form of the durable power of attorney for health care described in section 1337.17 of the Revised Code. Click here for Ohio Living Will and Durable Power of Attorney
All records maintained under the jurisdiction of the Recorder‘s Office will be made available in compliance with the Ohio Records Law, during regular business hours. Promptness is determined by the facts and circumstances of each public record requested. Click here for the Public Records Request Form.