Welcome to the Clermont County Recorder’s Office. I hope this web site will provide you with a better understanding of the responsibilities, services, and public records maintained in our office. Our public records CountyFusion Search Website will give you access to the records available online. Records unavailable online can be accessed by visiting our office located at 101 East Main Street in Batavia, Ohio. The professional, dedicated staff of the Recorder’s Office will be glad to assist you by phone or during your office visit.
Our goal is to provide the public with accurate records that are easily accessible and made available using the most affordable technology. We continually strive to improve and maintain excellence in record preservation for Clermont County.
The Clermont County Recorder’s Office has seen recent increase in calls regarding the cost for obtaining a “certified” copy of a property owner’s deed. Property owners are receiving letters from private companies offering their services to obtain a certified copy of their deed for them at cost of $80.00 or more. These companies are getting public information from property transfers. They ARE NOT attached to any government agency although some of the company names would lead you to believe they were.
All property deeds are public information. As county recorder, I would like to let you know the true cost for you to receive your deed, mortgage any other document recorded in our office. The fee for a copy of a document is $2.00 per page and $1.00 for the certification. The average deed consists of three pages and the dollar charge for certification will cost you a total of $7.00. Quite a difference in cost for these companies that want to charge you $80.00 to $90.00 for the same exact thing they are getting from our office. The staff of the Recorder’s Office will do this while you wait. It should take five to ten minutes of your time. You may also request a copy by mail by sending in the correct fees and a self- addressed stamped envelope for your document to be returned to you. You may also print out a copy directly from our CountyFusion Website.
If you have any questions regarding this please contact our office at (513) 732-7236. Our office hours are Monday through Friday, from 8:00 am until 4:30 pm.
About the Recorder
In Ohio, the County Recorder has the important and indispensable task of keeping the vital records pertaining to ownership in real estate (land) and to all encumbrances or liens upon it. Without the work of the County Recorder in recording, safekeeping and organizing all documents in a competent and logical manner, it would be nearly impossible to purchase land and be assured of a clear title or to lend money with land as security.
Your County Recorder:
Makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county.
Maintains permanent land records, retains them in archival form, and makes them constantly accessible to the public.
Enforces more than 1000 sections of state law in the Ohio Revised Code pertaining to the duties of the Recorder’s Office.
Takes great care to ensure that every document received is accurately filed, recorded and indexed.
Serves on the county’s RECORDS COMMISSION which authorizes the retention of county records and determines when or how these government records may be disposed.
Serves on the county’s AUTOMATIC DATA PROCESSING BOARD* to authorize any purchase, lease, or contract for data processing equipment for county offices
Serves as secretary and chief administrator of the county’s MICROFILMING BOARD* to authorize any purchase, lease or contract for microfilming equipment in the county offices and to oversee the operation of the county’s microfilming center and services.
Collects fees for documents filed in the Recorder’s office and pays these moneys into the county’s general fund.
Maintains an accurate record of all moneys appropriated to the Recorder’s office for its operation.
Performs all accounting functions necessary to the operation of the Recorder’s office, including preparations of annual budgets and reports, vouchers, purchase orders, etc…, and maintains all payroll records, sick and vacation leave records and other records pertaining to the Recorder’s staff.
Files annually an ethics report, inventory of office equipment, affirmative action report, depository agreements for funds and every other report as required by law.
Notifies boards of county commissioners and township trustees annually of their duty to file zoning resolutions, maps and amendments.